8 Features To Look for In Your Medical Practice Management Software

4 mn read

Medical practice management software is used by health care service providers to make their billing activity smooth and efficient as well as manage everyday tasks.

Medical practice management software assists in managing schedules, clinical notes, records, and analytics. It also helps in revenue management, effective communication, and client management.

As a medical practitioner, it may be difficult for you to manage the administrative related tasks as well as give your patients proper attention. But medical practice management software makes it easy for many medical practices to manage their administrative tasks effectively with proper patient care. It also boosts the efficacy of your practice.

When you don’t really need to do administrative work manually the chances of errors are also very low and patient records can be managed efficiently. So, medical practice management software is designed to deal with administrative related tasks.

Features to look at in Medical Practice Management Software

Here are 8 features that you are looking for in your medical Practice Management Software.

  1. Scheduling

Medical Practice management software helps you in scheduling the appointment. This is the important feature that should be included in your software system. For clients, it is important to schedule the appointment without any interruption, they never prefer to wait for minutes or hours to book an appointment rather they prefer to book online using their smart devices.

 Look for those features that show your availability so that patients can book appointments accordingly. Medical practice management software offers features like a color-coded drag and drop interface and a multi-view calendar and an automated appointment scheduling system and appointment reminders. An automated appointment reminder assures full participation.

Instead of sending them Emails or making phone calls, it’s best to use medical practice management software to send automatically generated reminders. 

  1. Billing Activity

Medical practice management software not only works for administrative purposes but also helps in streamlining your billing activity to some extent. MPM helps in invoicing and submitting electronic claims.

It also assists in insurance compliance with the integration of the insurance verification system, it allows you to estimate the payment and verify the insurance prior to appointment, and with an easy editing feature, it will help your medical practice to work efficiently. MPM also assists in your financial analysis so you can better manage your revenues. 

  1. Patient Pre-registration

A pre-registration system is essential in acquiring necessary information related to patient insurance coverage. In some cases, patients are unaware of their financial coverage. It’s tough to manage this activity manually.

By using the pre-registration method you can store the data and then search it later to assure the eligibility of the patient and make amendments in your report if the patient has multiple or different insurance coverage. so medical practice management software also assists you to check the eligibility of the patient and insurance coverage.

  1. Record Keeping

Medical Practice Management software helps in recording complete details of the patient like his name, address, contact, and information related to his insurance provider. Keeping records is one main feature linked with medical practice management software.

As a medical service provider, you need to record the entire medical history of your patient. It will not only help you give them better medical assistance. But also these electronically generated data will help you to claim reimbursement from insurance companies. 

  1. Secure System

Health care service providers are supposed to deal with tons of patient data on daily basis. While it’s tough to manage records in paper form. On the other hand, multiple cyber violations were reported in the past.

Due to these violations, many service providers faced serious consequences. So, security is an essential feature that should be incorporated in any medical practice management software. Luckily many medical practice management software provides you a secure system to operate.

  1. Communication System

It is one of the most valuable features in any software management system.it is based on reducing the communication gap between patients and physicians. unfortunately, communication problems occur on both sides.

The patient faced difficulty in scheduling, rescheduling, or canceling appointments. While due to their busy schedule the majority of the physician failed to respond to the patient.Which builds a frustrating environment on both ends.

Luckily, medical Practice management software provides an online patient portal. By using that feature you can effectively communicate with your physician. The online patient portal allows patients to have secure access to their data at any time.

 It also provides options for face-to-face interaction. Other features include e-prescribing and internal messaging.

  1. Integration

In every health care system, there are multiple software solutions utilized. It is necessary for the medical Practice Management Software to integrate well with third-party solutions. 

There are multiple solutions utilized by the health care system, One of the most prominent examples is EMR/EHR. Other systems include Tasks management system, Customer relationship management system, EDI, and others.

Having an integrated network of software will eventually help your practice to manage administrative activity efficiently. So integrating capability is the key in any medical practice management software. 

  1. Compliance Capability

 All the healthcare systems under HIPAA are asked to compliant their system with ICD-10 coding. While CMS further demanded service providers who are not covered by HIPAA to make their present system compliant with ICD-10 coding.

There are multiple software companies that are offering ICD-10 compliant medical practice management software. This compliance helps in securing the system from any possible error and make your data safe under the guideline of HIPPA.So if you are looking for the best medical practice management software always ensure that your system is compliant with the guideline of HIPPA. 


Medical Practice management software is essential for health service providers. It not only helps in administrative purposes but also helps in billing activity. Medical  Practice management software has tremendously increased the efficiency of health care systems by saving tons of time by eliminating manual working.

With the help of PMS, records can be saved and tracked easily. The majority of the PMS can integrate effectively with third-party software and they are compliant with ICD-10 coding.

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